Outlook 2007

How to include original message in Outlook

December 8, 2015 by Admin Leave a Comment

Microsoft Outlook users can include the original message while forwarding or replying to an email. The users can choose any one of the following options for original message

Do not include original message
Attach original message
Include original message text
Include and indent original message text
Prefix each line of the original message

Listed below are the steps to access the message handling option in Outlook 2013, Outlook 2010 and Outlook 2007

Include original message in Outlook 2016, Outlook 2013 and Outlook 2010
Click File menu, select Options from the list.

In the Outlook Options window, click Mail tab then scroll down Replies and and forwards section.

Use the option “When replying to a message” and “When forward a message” to specify the option for original message.

Include original message in Outlook 2007

Tools -> Options -> Email Options -> On replies and forwards section

Using the drop down available under when replying to a message and When forwarding a message, you can choose any of the following values from drop down.

Also See: Close original message on reply or forward in Microsoft Outlook

Disable permanently delete items warning message in Outlook

November 22, 2015 by Admin 18 Comments

Outlook displays a warning message when deleting outlook emails. It displays a dialog box with message “Are you sure that you want permanently delete the selected items” as shown below

This is very useful warning option for the users before deleting the mail items permanently. But If you do not want to see the permanently deleted warning message then turn off or disable this warning message.

Disable warning message in Outlook 2016, Outlook 2013 and Outlook 2010

Click on the File menu –> Options and navigate to Advanced tab.

Scroll down to Other section and clear the checkbox with label as Prompt for confirmation before permanently deleting items. Click OK to save the changes.

Turn off permanently delete warning message in Outlook 2007

This warning message can be disabled in Outlook 2007 by using Tools –> Options.

Go to Tools –> Options and select Other tab.

Click on the Advanced Options button. The following Advanced Options window would be displayed.

Uncheck the “Warn before permanently deleting items” to disable the warning message.

Also See: How to turn off send without attachments warning message in Outlook

Turn off display search as you type in Microsoft Outlook

November 22, 2015 by Admin 3 Comments

Microsoft Outlook provides option to display search results as we type the text in search box. This is a useful feature but if you think the real-time search result is a distraction then you can disable “display search as you type” feature using Search options. Listed below are steps to turn off this feature in Outlook 2016, Outlook 2013, Outlook 2010 and Outlook 2007

Outlook 2016, Outlook 2013 and Outlook 2010

Click File menu, select Options from the list.

In the Options window, click Search Options and navigate to Results section.

Un mark the check box with caption as “When possible, display results as the query is typed”

Outlook 2007

And to disable this feature, click on the drop down arrow available in the search box. This would display the following menus

Navigate to Search Options and click it open the Search Option dialog box.

The search section has an option for enabling or disabling the display search results as I type. By un ticking the checkbox this feature can be disabled.

Also See: 15 tips to use Google search effectively

How to recall email message in Outlook

November 17, 2015 by Admin 7 Comments

Recall message in Outlook 2016, 2013 and Outlook 2010

Outlook has a feature that lets users to recall a sent message. This can be done by accessing the Recall This Message option available as part of Actions drop down. This feature is quite useful If you had sent an e-mail message to a user with incorrect information and you want to recall that message or resend the e-mail message with correct information.

Step 1: Open the email message which needs to be recalled from the Sent Mail items folder.

Step 2: Navigate to Move section and click Actions dropdown and select Recall This Message… from the menu list

Step 3: In the Recall This Message dialog, select whether you want to Delete unread copies of this message or Delete unread copies and replace with a new message.

If you want to receive any acknowledgement then you can tick the check box with caption as Tell me if recall succeeds or fails for each recipient

Demo Video – Recall message in Outlook 2010

Recall email message in Outlook 2007

In Outlook 2007, Recall This Message option is available as part of Other options. Open the email message that needs to be recalled. Click Other Options and select Recall This Message from the drop down menu list.

On selecting Recall This Message the following dialog box would be displayed

You can select the the following options depending on your requirement

Delete unread copies of this message
Delete unread copies and replace with a new message

And if you want to receive any acknowledge for deleting the unread copies then you select the checkbox Tell me if recall succeeds or fails for each recipient.

Also See: How to recall a message in Gmail

How to change startup folder in Outlook

October 31, 2015 by Admin 1 Comment

When we launch Microsoft Outlook, the default startup folder will be Inbox.

The startup folder can be changed to your preferred choice using outlook options menu. Listed below are the steps to change the startup folder in Outlook 2016, 2013, Outlook 2010 and Outlook 2007.

Change startup folder in Outlook 2016, 2013 and Outlook 2010

In Outlook 2016, 2013 and Outlook 2010 the startup folder can be using the settings available as part of Advanced Mail options.

Click on the File menu –> Options link and navigate to the Advanced options

In Outlook start and exit section, using the Start Outlook in this folder field you can specify the startup folder. If you want to select a different folder other than Inbox then click on the Browse button and using the Select Folder dialog box you choose the required folder. Click OK button to select the folder. To save the changes, click on the OK button in the Advanced Options screen.

For example, you attend lot of meeting and want to start your day with list of meetings that is scheduled for that day. So you want to have Calendar as the startup folder in Outlook.

Click the File menu –> Options link then click the Advanced tab under Outlook Options window. In the Advanced Options, navigate to Outlook start and exit section.

Click the Browse button and select Calendar from the displayed items.

Then click Ok button to confirm and save the changes. By this way Outlook 2010 users can set Calendar as the startup folder.

Changing startup folder in Outlook 2007

Go to Tools –> Options –> Other tab and click on the Advanced button

In the Advanced Options dialog box under General settings, you can specify the value for Startup in the folder

The new folder can be selected using the Browse button.

select the new folder and click OK to save the changes.

Also See: Auto launch Outlook at Windows Startup

How to find mailbox size in Microsoft Outlook

October 21, 2015 by Admin 5 Comments

Microsoft Outlook users can find the mailbox size using the option available as part of Mailbox Cleanup. If your organization has set quota for Outlook mailbox then you need to make sure you do not exceed the limit. You can do this by periodically checking the mailbox size and do the necessary clean up activity if the mailbox size is about to exceed.

3 simple steps to manage mailbox size

Monitor Mailbox size regularly using View Mailbox size feature.
Use Auto Archive option to archive old mails to a .PST files.
Empty Deleted item folder.

These steps has to be followed either weekly or monthly or quarterly depending upon number of and size of the emails received. List below are steps to find out mailbox size in Outlook 2013, Outlook 2010 and Outlook 2007

Finding mailbox size in Outlook 2016, 2013, 2010 and 2007

Outlook 2016 and 2013

Step 1: Click the File menu and select Info from the menu list.

Step 2: Click the Cleanup Tools option under Mailbox Cleanup section in Account Information screen.

Step 3: Select Mailbox Cleanup from the Cleanup Tools dropdown list.

Step 4: In the Mailbox Cleanup window, click the View Mailbox Size option. This would display the following Folder Size window, with the Total Size including the Size of subfolders.

Outlook 2010

Outlook 2010 users need to follow the above Step 1 and Step 2. Only the mailbox cleanup window in Outlook 2010 is different from that of Outlook 2013.

Clicking on View Mailbox Size button will display the Folder size of your Outlook Mailbox.

Demo Video – How to find mailbox size in Outlook 2010

Outlook 2007

Mailbox Cleanup in Outlook 2007 can be accessed via the Tools menu.

This provides various option such as View Mailbox Size, finding items based on date and size, Auto Archive option, Empty Deleted Item and View Conflicts Size

Also See: How to change the send and receive emails settings in Outlook